Todoist
Cross-platform to-do list and task manager with natural-language input, projects, and collaboration.
Captures and schedules tasks automatically from natural language, removing the manual admin from staying on top of life.
Todoist is the to-do list I'd point most people to first, mostly because of how little friction there is between having a thought and having it captured correctly. Type "pay rego next Friday 6pm" into the quick-add box and it parses the date and time automatically, no separate date picker, no dropdown menus. That single feature is why it stays useful daily instead of becoming another app you forget to open.
Under that simple entry point is a proper system: projects, sub-tasks, labels, priority levels, and recurring tasks that regenerate themselves instead of needing to be manually re-added. It works the same way across every platform, phone, desktop, browser extension, so a task captured on your phone on the train is sitting there when you open your laptop.
It's genuinely useful solo, and it holds up for shared use too. Projects can be shared with other people, so it works for a household splitting chores or a small team coordinating without needing a heavier project-management tool built for something bigger than what you actually need.
The free tier covers five active projects, enough for most personal use. Once you're running more than that, or want reminders and more collaborators, Pro starts around $5 a month billed annually, a reasonable ask for a tool you'll open daily.
Frequently Asked Questions
How good is Todoist's natural-language input, actually?
It's the standout feature. Typing something like "call the dentist next Tuesday 9am #health" automatically sets the date, time, and project label without touching a menu. It handles recurring phrasing too, "every 2 weeks" or "every weekday" both parse correctly into a repeating task.
Is the free tier of Todoist enough, or do I need Pro?
The free tier covers up to five active projects with no reminders, which is enough for straightforward personal task management. Pro, from around $5/mo billed annually, adds reminders, more projects, and more collaborators, worth it once you're relying on the app daily or sharing projects with others.
Can I share a Todoist project with someone else, like a partner or housemate?
Yes, projects can be shared with other Todoist users, useful for splitting household tasks or coordinating with a small team. Everyone sees the same shared task list and can assign, complete, and comment on tasks.
Does Todoist work the same across phone, desktop, and browser?
Yes, it syncs across every platform it supports (iOS, Android, Windows, Mac, web, and browser extensions for Chrome and others), so a task added on your phone appears everywhere else within seconds.
How is Todoist different from TickTick if they're both task managers?
Both cover the core to-do list job well. TickTick bundles in more built-in extras, calendar view, habit tracking, and a Pomodoro timer, inside one app. Todoist keeps its scope tighter and leans harder on fast natural-language capture and a cleaner, simpler interface. If you want one app to also handle habits and focus timing, TickTick does more out of the box; if you want the fastest possible task capture, Todoist's quick-add is hard to beat.
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